GoBook — Smart Workplace & Office Booking Platform

Why GoBook

One platform. Infinite growth.

Replace spreadsheets, sticky notes and five disconnected tools with a single source of truth for your entire workplace.

35%

less unused office space after 90 days

4×

faster room booking vs. calendar-only flows

92%

of employees book from mobile weekly

0 IT tickets

needed for self-serve bookings and check-ins

Core features

Everything a modern office needs

Powerful on its own. Unstoppable together. Every module shares the same data, permissions and mobile app.

Desk booking

Reserve fixed or flexible desks from a live floor map, with team zones and neighbourhood rules.

Meeting rooms

Find the right room by size and equipment. Auto-release no-shows so rooms never sit empty.

Visitor management

Pre-register guests, print badges and notify hosts the moment a visitor checks in at reception.

Parking reservation

Assign bays, guarantee EV chargers and stop the 8:55 AM scramble for the last spot.

Real-time availability

Sensors and calendar sync keep every desk, room and bay accurate to the second.

QR check-in

Scan at the desk or door to confirm presence — no hardware rollout, no badge readers required.

Workplace analytics

Occupancy, peak days and no-show rates in clear dashboards your leadership will actually read.

AI recommendations

GoBook learns your habits and suggests the best desk, time and floor before you even search.

Enterprise security

SSO, SCIM provisioning, role-based access and full audit logs — secure by default, not by add-on.

Live dashboard

See your whole workplace at a glance

Occupancy, presence, bookings and AI insights in one command center — updated in real time across every floor and location.

Workplace overview · This week · All locations ● Synced just now

Available desks128of 210 total

Rooms free now14next release in 10 min

People in office342▲ 8% vs last week

Occupancy rate72%target 75%

Bookings per day

Space utilisation

84%

Desks in use — 62%

Rooms in use — 22%

Free capacity — 16%

✦

AI insight: Thursday demand is trending 18% above capacity on Floor 3. Opening the Floor 2 flex zone from 9–1 would absorb the overflow.

✦

AI insight: 11 recurring room bookings had no check-ins for 3 weeks. Auto-release could free ~14 hours of prime meeting time.

Solutions

Built for every corner of your office

From the lobby to the last parking bay — one experience for employees, one control panel for workplace teams.

Meeting room booking

Rooms that book themselves — almost

Search by capacity, screen, camera or whiteboard. GoBook syncs both ways with your calendar and releases the room the moment nobody shows.

Two-way sync with Google Calendar and Outlook
Auto-release after 10 minutes of no-show
Room display panels with tap-to-extend

Available now — Floor 3 Live

▣

Boardroom Kaveri10 seats · 4K display · camera

Free

▣

Huddle Vaigai4 seats · whiteboard

Free

▣

Focus Pod 21 seat · soundproof

Free in 20 min

▣

Studio Nila8 seats · recording setup

Booked · you

Desk reservation

Sit with your team, every time

Interactive floor plans show who's in and where. Employees book a desk near their squad; managers set zones, quotas and hybrid schedules.

Team neighbourhoods and desk equipment filters
Recurring bookings for hybrid week patterns
Colleague finder with privacy controls

Your week Hybrid plan

Desk A-14 · Floor 3Near Design squad

Booked

Desk A-14 · Floor 3Standing desk · 2 screens

Booked

Remote dayPresence shared with team

Home

Suggested: Desk B-023 teammates nearby

Tap to book

Visitor management

A five-star welcome, zero paperwork

Guests get an invite with directions, Wi-Fi and a QR pass. Reception sees who's expected; hosts get pinged the second their visitor arrives.

Self-service kiosk check-in with badge printing
NDA and safety-brief signing on arrival
Evacuation lists and full visit history

Reception — today 3 expected

Priya R. — Vertex HealthHost: Arjun · 10:00

Checked in

Daniel K. — Aurelia BankHost: Meera · 11:30

Pass sent

Sofia F. — BlueOrbitHost: Karthik · 14:00

NDA pending

Parking & digital signage

From the gate to the meeting room door

Reserve parking bays and EV chargers alongside your desk. Lobby screens and room panels show live availability, wayfinding and today's schedule.

License-plate and EV-charger aware allocation
Room panels with red / green status at a glance
Lobby signage for events, visitors and alerts

Parking — Basement 1 Live

Bay P-07 · EV chargerReserved for you · until 18:00

Yours

Bays P-01 → P-05Standard · near lift

4 free

Visitor baysAuto-assigned on check-in

2 left

Mobile app + AI assistant

Your workplace, in your pocket

Book on the metro, check in with a QR scan at your desk, and let the AI assistant handle the rest — "Book me a quiet desk near Meera on Thursday" just works.

iOS and Android with offline QR passes
Natural-language booking with smart suggestions
Push reminders before check-in windows close

GoBook Assistant AI

YouQuiet desk near the Design team, Thu morning?

GoBookDesk B-02 is free 9:00–13:00, two seats from Meera. Book it?

Confirm booking

How it works

Live in days, not quarters

A guided rollout that goes from floor plan to first booking in under a week.

Map your spaces

Upload floor plans; we convert desks, rooms and bays into bookable assets with photos and equipment tags.

Connect your stack

SSO, calendars and HR systems sync in minutes — employees and permissions arrive automatically.

Invite your team

Everyone gets the mobile app and a 2-minute onboarding. First bookings happen the same day.

Optimise with data

Watch occupancy trends, right-size your space and let AI insights guide your hybrid policy.

Security & compliance

Enterprise-grade, by default

Your workplace data is sensitive. We treat it that way — on every plan, at no extra cost.

SOC 2 Type II

Independently audited controls across security, availability and confidentiality.

Encryption everywhere

TLS 1.3 in transit, AES-256 at rest, with regional data residency options.

SSO + SCIM

SAML single sign-on and automatic user provisioning from your identity provider.

GDPR ready

Granular retention rules, audit logs and data-processing agreements out of the box.

Customer stories

Teams that switched — and stayed

★★★★★

"We went from three tools and a shared spreadsheet to one platform. Desk fights simply stopped — our people just open the app and go."

Ananya RamanHead of Workplace, Kalpana Tech

★★★★★

"The analytics paid for GoBook in the first quarter. We discovered a whole floor running at 30% occupancy and re-planned our lease around it."

David MensahCOO, BlueOrbit

★★★★★

"Rollout took four days across two offices. Security review was painless — SSO, SCIM and audit logs were all there on day one."

Lena SørensenIT Director, Aurelia Bank

Pricing

Simple plans that scale with you

Per active user, per month, billed annually. Every plan includes the mobile app, QR check-in and unlimited bookings.

Starter

$2/user/mo

For small teams making hybrid work official.

Desk & room booking
Interactive floor maps
Calendar integration
Basic occupancy reports

Start free trial

Questions, answered

Most teams go live in under a week. Upload your floor plan, connect SSO and your calendar, invite employees — first bookings usually happen the same day the app is rolled out.

No. GoBook works fully with QR check-in and calendar sync. Sensors, room panels and badge printers are optional add-ons if you want hardware-verified occupancy.

Yes — two-way sync with both. Book a room in your calendar and it's reserved in GoBook, and vice versa. Changes and cancellations stay in sync automatically.

You only pay for active users — people who actually book or check in during a month. Employees who are fully remote that month don't count toward your bill.

Yes. Role-based permissions let you set team zones, booking quotas, advance-booking windows and approval flows per space, floor or location.

GoBook is GDPR-ready with configurable retention, regional data residency and full audit logs. Presence data is visible only according to the privacy rules you define.

Your office, booked in seconds.

Desk map Tap a desk to reserve

One platform. Infinite growth.

Everything a modern office needs

Desk booking

Meeting rooms

Visitor management

Parking reservation

Real-time availability

QR check-in

Workplace analytics

AI recommendations

Enterprise security

See your whole workplace at a glance

Built for every corner of your office

Rooms that book themselves — almost

Available now — Floor 3 Live

Sit with your team, every time

Your week Hybrid plan

A five-star welcome, zero paperwork

Reception — today 3 expected

From the gate to the meeting room door

Parking — Basement 1 Live

Your workplace, in your pocket

GoBook Assistant AI

Live in days, not quarters

Map your spaces

Connect your stack

Invite your team

Optimise with data

Plays nicely with your stack

Enterprise-grade, by default

SOC 2 Type II

Encryption everywhere

SSO + SCIM

GDPR ready

Teams that switched — and stayed

Simple plans that scale with you

Questions, answered

Ready to make your office effortless?